Initial Event Website Setup Costs

Full Time Clients: The website packages below are intended for Full Time Clients. A one year agreement includes total development process, setting up your admin/member portal, setting up event management needs, opening registration, hosting your virtual conference, and uploading session recordings so they are available after the event; it also gives you the option to continue your agreement and use our Call for Proposals, Exhibit Booth Editor, and Mobile App (extra cost) for your 2021 event (in person, virtual, or hybrid).

One Time Use Clients: If you want to use our event features for a single event, please let us know which features you are interested in, and we will provide you with a custom quote. A pre-determined number of months agreement includes total development process, setting up your admin/member portal, setting up event management needs, opening registration, hosting your virtual conference, and uploading session recordings so they are available after the event.
  

Affordable Event Website Features and ConferenceLeap Configuration For Full Time Clients

Template
Package    
Standard
Package    
Deluxe
Package    
Premium
Package    
Custom
Package
Mobile Friendly Website Design 
  • Template - We will work with you to find a template that suits your needs, add your logo and tagline to the header and your contact information to the footer, and brand the site to match your logo and colors.    
  • Custom - Our design experts will work one-on-one with you to develop a professional website that is tailor-made to fit your organizations specific needs.
Template


Custom


Custom


Custom


Custom


Initial Loading of Content
We will populate your new event website with new content or migrate content from your existing site (i.e. Home Page, Speakers, Sessions, Hotel, Resources, etc.). We will train your staff or volunteers on how to populate the remaining pages, or we can provide you with a quote to do these remaining pages for you.  

Up to 10 pages 

Up to 20 pages

Up to 40 pages

Up to 60 pages

Dependent on Client's needs
Web Hosting Package 
All domain-based email accounts (name@domain.org) are available with web-based access or email forwarding. 
  • Basic - It accommodates most organization's needs - 8 GB of storage and 20 email accounts. 
  • Enhanced - It is recommended if you need to store a large number of video and audio files  - 16 GB of storage and 40 email accounts.
  • Enterprise - It provides even more storage - 32 GB of storage and 80 email accounts.
BasicBasicBasicEnhancedEnterprise

Member/Prospective Event Attendee Data Conversion 
Your current data (limited to one file (CSV, XLS, or TXT) with one tab with up to 50 fields/columns) will be converted and loaded into your database.

Up to 200 records includedUp to 1,000 records includedUp to 2,500 records includedUp to 5,000 records includedUp to 7,500 records included
Advanced MemberLeap Configuration
We will configure your account to meet your organization's specific needs (set up membership plans, create welcome letter, geocode members, set up membership billing, create initiate invoice and payment records, etc.).

2 hours4 hours8 hours12 hours16 hours
Payment Processing 
In order to collect online payments for new member dues and event registration fees, you will need to have a credit card merchant account or PayPal account. Please visit our Payment Processing webpage to see if your current provider is a supported gateway; if not, there will be an additional cost to integrate with your provider.

Supported gateways are includedSupported gateways are includedSupported gateways are includedSupported gateways are includedSupported gateways are included
Online Training Sessions
We offer an extensive online help system and provide ticket-based email and phone support, but to onboard your staff, our online training sessions are very helpful in introducing all the modules and their respective features. These sessions will be recorded and placed in your File Archive for reference later. As needed, additional sessions can be purchased later through the ticket system.

2 sessions3 sessions4 sessions5 sessions6 sessions
Google Analytics and Search Engine Optimization (SEO) 
Since SEO is a complex topic, an effective long-term optimization strategy can be time-intensive. 
  • Google Analytics - We will set up your new website with analytics as well as the initial search engine registration.  
  • Basic SEO Service - This includes a simple click and click-through report as well as keywords and search phrases being used. 
  • Advanced SEO Analysis - We will provide a detailed monthly report of your search engine rankings with recommended strategies to improve your results.
Google Analytics only


Google Analytics

Basic SEO Service
Google Analytics

Basic SEO Service
Google Analytics

Basic SEO Service

Advanced SEO Analysis
Google Analytics

Basic SEO Service

Advanced SEO Analysis
Optional QuickBooks Interface
ConferenceLeap can be set up as the primary point of entry for all transactions (member dues paid during event registration, and event registration fees. By using the interface, it is simple to export these invoices and payments (or sales receipts) to QuickBooks by creating parallel transactions of equal amounts and dates in QuickBooks.  

There is a $35 monthly customer support fee, which is included in the Platinum ConferenceLeap Plan.

Add $875 to Total belowAdd $875 to Total belowAdd $875 to Total belowAdd $875 to Total belowAdd $875 to Total below
Optional Mobile Application 
It allows your attendees easy access to various event registration features) on iOS through iTunes and Android through Google Play.
  • Basic - It will be branded to match your logo and colors.    
  • Advanced - It features custom splash page graphics and updated menu format.
There is a $15 monthly customer support, maintenance, and basic upgrade fee, which is included in the Platinum ConferenceLeap Plan.

Also, clients will need to enroll in the Apple Developer Membership Program, which requires a $99 per year membership fee; however, if your organization is a non-profit, accredited educational institution, or government entity, you might qualify for their fee waiver program.

Add $1,100 for each Basic to Total below

Add $1,400 for each Advanced to Total below

Add $300 for Push Notifications to the Total below
Add $1,100 for each Basic to Total below

Add $1,400 for each Advanced to Total below

Add $300 for Push Notifications to the Total below
Add $1,100 for each Basic to Total below

Add $1,400 for each Advanced to Total below

Add $300 for Push Notifications to the Total below
Basic included

Add $300 for each Advanced to Total below

Add $300 for Push Notifications to the Total below


Advanced included

Add $300 for Push Notifications to the Total below
Total Package Price
(one-time initial setup cost)
$2,000
Budget Conscious?
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$3,000$4,500$6,000Starting at $7,500
Website Package OptionsTemplate
Package    
Standard
Package    
Deluxe
Package    
Premium
Package    
Custom Package
  • 50% due at signing; 50% balance due after 90 days or when you open registration, whichever comes first
  • Please let us know if you are interested in talking with an Event Solution Consultant who can customize a package to fit your budget.
  • Pricing effective March 1, 2020, subject to change.
  • This pricing is in US dollars.

Monthly ConferenceLeap Plans

After deciding which ConferenceLeap package above your organization can most benefit from, you need to determine which monthly ConferenceLeap Plan includes the features you are looking for.